Approval of Plan of Subdivision

Generally, the qualified cadastral surveyor who draws up the plan of subdivision (survey plan) will submit the request to Council on the owner's behalf. All correspondence about the request will be sent to the applicant.

As part of your development approval conditions, you may have to register the following documents with Titles Queensland along with your subdivision plan:

• easements, especially for Council owned infrastructure. For example, where stormwater currently exists or is proposed to be located within private property, where required by Urban Utilities or between individual lots, i.e. for access purposes.
• land transfer requests
• covenants regarding land use and/or construction such as covenants for the preservation of ecologically significant areas, or bushfire buffer areas relating to the lot.
• Community Management Statements

The Community Management Statement (CMS) is a document that establishes a body corporate once it is registered with Titles Queensland, along with a survey plan identifying the scheme land. The Community Management Statement (CMS) document contains several parts and five schedules containing important information that, when taken together with the Body Corporate and Community Management Act 1997 (the Act) and regulations, provide for the operation and management of a scheme. A CMS will be required for the creation of common property.

A well-made, all-inclusive request will allow Council to process your plan of subdivision request efficiently. The below tips will assist in preparing a well-made request:

• Ensure that the documents below are submitted with request:
  • Form 18A (PDF)
  • Survey Plan
  • Community Management Statement (CMS).
    When digital endorsement is requested, survey plans and CMS need to be supported by a certification.
• Compliance report demonstrating that the development has been constructed in accordance with Council’s development approval, including the conditions and approved plans. Including evidence of compliance to conditions:
  • as-constructed plans
  • required certifications/documents
  • copies of any private easement documents signed by all relevant owners (refer to the ‘Granting of Easements’ Condition in the development approval)
  • Utility connection agreements such as Ergon and Telecommunication Agreements have been entered into and the required connections have been completed.
• Ensure the payments below are made prior to lodgement and provide evidence of such:
  • Council’s infrastructure charges
  • Any outstanding Council rates (remain up to date).

If documentation is required to be re-submitted and re-viewed after lodgement, additional charges may apply.

Assessment of request

The timeframe for the sealing (endorsement) of a survey plan is 20 business days following payment of the lodgement fee. The assessing officer will, within this timeframe, either provide a letter advising of any outstanding matters (Action Notice) or, if compliance has been achieved for the relevant development conditions and all other requirements, the survey plan will be endorsed.

Where an outstanding matters letter is issued requesting further information, the applicant is required to provide a comprehensive response. Once a response is received, the assessing officer will review this information within 20 business days. If compliance has been achieved for the relevant development conditions and all other requirements, the survey plan will be endorsed.

All requests for legal documentation (infrastructure agreements) and street naming need to be lodged separately to the plan of subdivision request. It is recommended these requests be lodged with Council as early as possible prior to lodging the plan of subdivision request, to avoid any unnecessary delays and to allow for a more streamlined process.

Approval

A Notice of Approval pursuant to Schedule 18 of the Planning Regulation 2017, together with the Planning Body Approval of Survey Plan Form 18B (PDF), will be issued once all plan of subdivision requirements have been met.

Register your endorsed plan of subdivision

Following Council’s endorsement of a subdivision plan, the survey plans must be lodged for registration with Titles Queensland within six months in accordance with the requirements of the Land Title Act 1994.

Fees

Fees are applicable for all plan of subdivision related requests and processes and must be paid at the time of lodgement. Council’s assessment of a request will not commence until all fees are paid in full. Find out more about the fees for plan of subdivision and related requests here:

Fees and Charges

Lodgement

You can lodge the following plan of subdivision requests by completing the Request for Approval of Plan of Subdivision online request form(PDF, 367KB):

• reconfiguring a lot
• building format plans

Lodgement of the requests can be made by completing the appropriate form and emailing Council at development@frasercoast.qld.gov.au:

Other Useful information

• Street Naming and numbering
• Engineering and Operational Works
• Bonds
• FAQ Request for Approval of Plan of Subdivision (fact sheet)(PDF, 110KB)