Doing Business with Council

Fraser Coast Regional Council is committed to achieving Value for Money. This is followed closely by the local benefit and economic benefit to the region. Council must have regard for the Sound Contracting Principles, as set out in the Local Government Act (Qld) 2009 when seeking quotations or public tenders, which are:

  • Value for money; 
  • Open and effective competition; 
  • The development of competitive local business and industry; 
  • Environmental protection; and,
  • Ethical behaviour and fair dealing.
  • Council encourages the development of local businesses within the Local Government region, with a Local Benefit section outlined in the Procurement Policy, under section 6 – Local Preference.

    Under our local spend policy, 80% of the Council's discretionary operational and capital budget is spent locally depending on the availability and ability of local suppliers to perform capital works and provide services/goods.

    In addition, the Council spends $69.7 million on total budgeted employee costs, for 743 staff.

    How is Council's local spend tracking?

    The gauges below provide an indication of the Council's current local spend.

    YTD Local Sept 2020
    $23 million
     

    Local Spend
    Sept 2020
    $5.2 million

    Economic Multiplier (x4)
    YTD Sept 2020
    $89.1 million

    Local spend April

     

    Local spend resized Economic x

     

How do we purchase?

Council may engage its Suppliers and Contractors through a number of means. The methods below are the most frequent methods that Council uses to purchase; however, in some instances Council may purchase outside these requirements, but can only do so in line with section 4 of the Procurement Policy and the Local Government Act (Qld) 2009 and Local Government Regulation (Qld) 2012.

  • Tenders

Council uses an e-tendering solution that enables suppliers to download tender documents online.

Tenderers must be registered with Tender Box to download documents, request information and submit tenders.
This is a simple process and is a one-off registration. 

To access our Tender Box and list of current tenders, please click on the link below: 

Access TENDER BOX here

To access Council's Conditions of Tender, please click here.
Please click here for a list of Contracts awarded by Council over the last twelve months.

  • Quotations

For purchases under $200,000, Council is required to seek quotes in accordance with section 2.2 of the Procurement Policy

To access Council's Conditions of Quotations, please click here.

  • Pre-qualified Suppliers and Contractors

Council also maintains a number of Panel Arrangements, whereby Suppliers and Contractors may be “Pre-Qualified.” Council may engage these Suppliers and Contractors without the need for seeking quotes within certain parameters defined in section 3 of the Procurement Policy. To become pre-qualified, or find out more information, please refer to our Pre-Qualified Suppliers Guide here.

To view our list of approved pre-qualified suppliers and contractors or register your interest in becoming pre-qualified, click the links below:

Register your interest here    Approved Pre-Qualified Supplier/Contractors    

 

  • Purachase Orders
    Council may issue a Purchase Order (PO) electronically, hard copy or verbally to its Suppliers and Contractors.
    A valid PO contains an alpha-numeric sequence of three (3) letters, followed by six (6) numbers – for instance ABC123456.

    To access Council’s Purchasing Terms and Conditions, please click here.

    Invoice Payments
    Our standard payment terms are 30 days after the dated invoice month (nett).
    Please ensure that the purchase order or relevant contract number is quoted on the invoice. Use this number as a reference in any payment enquiries.
    Our preferred method of payment is electronic funds transfer.  For prompt payment, please ensure that all your details including ownership changes, trading names, insurances and bank details are up to date.

    If you are concerned about the validity of a purchase order or queries relating to an invoice payment, please contact procurement@frasercoast.qld.gov.au or creditors@frasercoast.qld.gov.au.

  • Fraser Coast Regional Council (Council) appreciates that contractors becoming insolvent can be difficult for subcontractors and suppliers that are affected by this and outlines below Council’s general approach to dealing with such matters[1]

    While Council undertakes its own due diligence on the contractors it engages for its projects, it remains important that subcontractors and suppliers who are engaged to work on Council projects should ensure they carry out their own due diligence on any higher tier contractor who is proposing to engage them for work, services or supply (whether or not that contractor has been engaged directly by Council).  This due diligence should include a proper understanding of subcontractors’ and suppliers’ remedies under their contract and at law in respect of late or no payment.

    While Council is committed to ensuring it meets the payment obligations it has under its own contracts, Council has no direct contractual control over payments to subcontractors or suppliers further down the contractual chain.  Council will generally not become involved in a lower tier payment dispute or non-payment allegation and these issues are to be resolved in accordance with the relevant subcontracts and supply arrangements (or other legal remedies available).  In the event of non-payment, subcontractors and suppliers may have legislative rights to seek payment redress, including under the Building Industry Fairness (Security of Payment) Act 2017 (Qld).  Information on such legal remedies should be obtained by subcontractors and suppliers, including, where appropriate, from the Queensland Building and Construction Commission.

    In the event a subcontractor or supplier believes they are owed money from a contractor engaged by Council, then they should seek to resolve the issue directly with the contractor.   If the reason for any non-payment is due to the contractor suffering an insolvency event, then subcontractors may need to contact any managers, administrators, receivers or liquidators who may have been appointed to oversee the affairs of that contractor.

    [1] This is general information only as at 30 Mar 2020 and is not, and does not purport to be, legal, financial or other advice and does not take into account any particular circumstances.  Individuals and entities should seek appropriate independent advice from qualified advisers having regard to their own particular circumstances.


     

Contact us

For further information please contact Council on 1300 79 49 29 or email procurement@frasercoast.qld.gov.au