Purchasing and Invoicing

Quotations

Council may engage its Suppliers and Contractors through a number of means. For purchases under $200,000, Council may be required to seek quotes in accordance with the relevant section of the Procurement Policy

  • Council may issue a Purchase Order (PO) electronically, hard copy or verbally to its Suppliers and Contractors.
    A valid PO contains an alpha-numeric sequence of three (3) letters, followed by six (6) numbers – for instance ABC123456.

    Council’s Purchasing Terms and Conditions

  • Our standard payment terms are 30 days after the dated invoice month (nett).
    Please ensure that the purchase order or relevant contract number is quoted on the invoice. Use this number as a reference in any payment enquiries.
    Our preferred method of payment is electronic funds transfer.  For prompt payment, please ensure that all your details including ownership changes, trading names, insurances and bank details are up to date.

    If you are concerned about the validity of a purchase order or queries relating to an invoice payment, please contact procurement@frasercoast.qld.gov.au or creditors@frasercoast.qld.gov.au.

  • Fraser Coast Regional Council (Council) appreciates that contractors becoming insolvent can be difficult for subcontractors and suppliers that are affected by this and outlines below Council’s general approach to dealing with such matters[1]

    While Council undertakes its own due diligence on the contractors it engages for its projects, it remains important that subcontractors and suppliers who are engaged to work on Council projects should ensure they carry out their own due diligence on any higher tier contractor who is proposing to engage them for work, services or supply (whether or not that contractor has been engaged directly by Council).  This due diligence should include a proper understanding of subcontractors’ and suppliers’ remedies under their contract and at law in respect of late or no payment.

    While Council is committed to ensuring it meets the payment obligations it has under its own contracts, Council has no direct contractual control over payments to subcontractors or suppliers further down the contractual chain.  Council will generally not become involved in a lower tier payment dispute or non-payment allegation and these issues are to be resolved in accordance with the relevant subcontracts and supply arrangements (or other legal remedies available).  In the event of non-payment, subcontractors and suppliers may have legislative rights to seek payment redress, including under the Building Industry Fairness (Security of Payment) Act 2017 (Qld).  Information on such legal remedies should be obtained by subcontractors and suppliers, including, where appropriate, from the Queensland Building and Construction Commission.

    In the event a subcontractor or supplier believes they are owed money from a contractor engaged by Council, then they should seek to resolve the issue directly with the contractor.   If the reason for any non-payment is due to the contractor suffering an insolvency event, then subcontractors may need to contact any managers, administrators, receivers or liquidators who may have been appointed to oversee the affairs of that contractor.

    [1] This is general information only as at 30 Mar 2020 and is not, and does not purport to be, legal, financial or other advice and does not take into account any particular circumstances.  Individuals and entities should seek appropriate independent advice from qualified advisers having regard to their own particular circumstances.

     

Enquiries

Should you have any enquiries, please feel free to contact Council’s procurement team via email procurement@frasercoast.qld.gov.au or by calling us on 1300 79 49 29